Churchill fundraising activities must be approved as follows:

  1. As part of the budgeting process, a school-wide fundraising plan is developed which may be discussed at the annual joint CASC/staff planning meeting. The budget will also take into account planned projects and the associated costs (e.g., arts, science, or sports programs; playground equipment; teachers' class funds) as outlined below.
  2. The school may add fundraising events to the calendar of activities after approval by the Fundraising Coordination Committee, consisting of the principal, a teacher, and a CASC representative. The committee reviews each proposal to assess its suitability (e.g., cost/benefit, adherence to Churchill's principles). Those who suggest an activity should be prepared to organize it or find someone who will.
  3. Internal class fundraising involves and affects the students, teacher, and parents in a particular class only. It requires approval from the children, teacher, and parents in that class. The teacher need only inform the principal of the planned activities. Note: classes can choose whether or not they undertake a class fundraiser.
  4. External class fundraising involves or affects students, teachers, or parents in the larger school community. Teachers present their fundraising plans to a committee consisting of the principal, one CASC executive, and one teacher. Parents are also invited to bring their fundraising suggestions to the committee.
  5. All fundraising efforts requiring expenditures of greater than $100 require approval by CASC and the principal.

CASC expenditures are handled as follows:

  1. The Treasurer will establish a proposed budget for the upcoming school year which incorporates the cost impact of initiatives planned by the various committees, plus other core expenses (e.g., teachers' classroom funds, administrative costs such as photocopying). The budget will be presented at the last CASC meeting of the school year and approved at a meeting in September.
  2. Money raised by school-wide and classroom events will go to CASC for banking and allocation.
  3. Any member of the school community (e.g., clubs, committees) can request funds from CASC. An unbudgeted request requiring a financial commitment in excess of $100 must be brought to a vote at a CASC meeting. The Fundraising Coordination Committee can make a recommendation to CASC regarding such projects, and is more likely to endorse projects that are accompanied by a fundraising proposal.
  4. The Chair(s) of CASC will have a maximum of $100 in discretionary funds at their disposal per month. If the budget allows, this money will be used for unexpected or emergency expenses.
  5. At CASC meetings, committees will report how they will spend their money.
  6. Funds allocated to committees in a given school year must be spent in that school year or those funds revert back to CASC.